Rules and Regs

Student Social Media Competition – Mental Health

From October 7, 2013 to November 29, 2013

Competition Rules

1.0 COMPETITION PERIOD

The “Mental Health 2.0 Competition” (the “Competition”) is run by the Council of Ontario Universities (“COU”) and will take place in Canada from October 7, 2013, to November 29, 2013, at 11:59pm (EST) (the “Competition Period”). These are the official rules and regulations (the “Rules”) applicable to persons who enter the Competition and their parent(s) and/or legal guardian(s) if such persons are under the age of majority in Ontario (each an “Entrant”). By entering the Contest, you accept these Rules and agree to be bound by them and the interpretation of these Rules by COU. If you are under the age of majority in Ontario, you represent and warrant that your parent(s) and/or legal guardian(s) also accept these Rules (for themselves and on your behalf) and agree to be bound by them and the interpretation of these Rules by COU.

2.0 COMPETITION GROUP

For the purposes of the Competition, the “Competition Group” is composed of COU staff, those who are members of the Competition Working Group, and those on the Selection Panel. Information concerning the composition of the Working Group and the Selection Panel can be accessed on request to COU.

3.0 ELIGIBILITY

The Competition is open to all individuals who:

(a)  reside in Ontario; and

(b)  are enrolled as student at an Ontario university.

Employees of the Competition Group, as well as members of the immediate family (such as their father, mother, brothers, sisters or children) of such employees, their legal or common-law spouses, or any persons with whom such employees reside, are not eligible to enter the Competition.

4.0 METHODS OF ENTRY

For the purposes of this contest, all submissions must be submitted in ELECTRONIC FORMAT. Submissions will not be considered eligible if they do not comply with one of the below guidelines (“Submission(s)”). For the purposes of this Competition, all Entrants will own any Intellectual Property or work products presented in their Submissions subject to a non-exclusive license in favour of COU and Her Majesty the Queen in Right of Ontario for the purposes set out in these Rules.

The Submission period for all ELECTRONIC FORMAT Submissions will start on October 7, 2013, and close on November 30, 2013, at 11:59pm (EST). Each Submission will be reviewed by the publicly assisted Ontario university at which the Entrant is enrolled (the “Institution”) upon Submission. The Institution/COU shall have the right to reject any Submission which it determines, in its sole discretion, does not comply with these Rules.

These are the guidelines for all acceptable forms of ELECTRONIC FORMAT Submissions.

4.1 General: In addition to meeting all requirements outlined in the Submission guidelines(section 4.1 to 4.6), all Entrants shall specify on their Submission the Category (outlined in Section 6) under which their Submission is to be entered. All submissions must include up-to-date contact information, the name of the main project contact, mailing address, phone number, a university email address, as well as an alternate email address.

4.2 Video Submission:  Entrants may choose to submit a video that complies with these Rules. Entrants will submit hyperlinks to videos that meet the guidelines outlined below via e-mail to their institution’s appointed contact. A list of appointed contacts can be found on the contest website at mentalhealth20.ca. Please also be sure to attach a completed Submission Form with details of the video’s location (ie. YouTube, personal webpage, University hosted server, or any other form of public access storage space that the entrant is responsible for obtaining and maintaining), as well as contact information for the entrant(s). Please see section 4.1 for all requested contact information.

4.2a Video Submission Guidelines:

Each Video Submission shall meet the following requirements to be entered into the Contest:

    • The Video Submission must present, in full detail, the project is to be considered by the selection panel;
    • The Video Submission must be no longer than two minutes in running time, and should be submitted as a link to a publicly accessibly website (e.g. YouTube, Vimeo).
    • The Video should be recorded in English only, with English subtitles.
    • All Submissions must be provided in an accessible format. For details on how to ensure your Submission is accessible, please see the Accessibility page at mentalhealth20.ca.
    • COU reserves all rights and has the sole discretion to disqualify a Submission that it believes does not conform to the spirit of the Contest; and
    • Determined at the sole discretion of COU, the Video Submission must be suitable for family audience viewing and must not contain any material that is libellous, obscene, profane, or violates any third party intellectual property rights, including but not limited to copyrights.

4.3 Electronic Document Format: Entrants may choose to submit electronic documents that comply with these Rules. Entrants will submit documents that meet the guidelines outlined below, via e-mail, to their institution’s appointed contact. A list of appointed contacts can be found on the contest website at mentalhealth20.ca. Please attach all electronic documents to the e-mail, along with a completed Submission Form. Please see section 4.1 for all requested contact information. Entrants should confirm with the institutional contact that Submissions are delivered using the appropriate method (e.g. cloud space, e-mail).

4.3a Electronic Document Guidelines:

Each electronic document Submission shall meet the following requirements to be entered into the Contest:

  • The electronic documents must present, in full detail, the project to be considered by the selection panel;
  • The electronic Submission must be in one of the following formats: .PDF, .DOC, .DOCX, .PPT, .PPTX, or all similar and compatible file formats.
  • All Submissions must be provided in an accessible format. For details on how to ensure your Submission is accessible, please see the contest resource page at mentalhealth20.ca.
  • The description of Entrants’ dissemination plans may not exceed 500 words and may not exceed 15 pages or slides. Sample social media content is excluded from these restrictions.
  • COU reserves all rights and has the sole discretion to disqualify a Submission that it believes does not conform to the spirit of the Contest; and
  • Determined at the sole discretion of COU, the electronic documents must be suitable for family audience viewing and must not contain any material that is libellous, obscene, profane, or violates any third party intellectual property rights, including but not limited to copyrights.

4.4 Website or Social Media: To enter the contest, entrants may choose to submit a website or social media feed that complies with these Rules. Entrants will submit Submissions via e-mail to their institution’s appointed contact. A list of appointed contacts can be found on the contest website at mentalhealth20.ca. Please also be sure to attach a completed Submission Form with the Entrant’s contact information. See section 4.1 for all required contact information.

4.4A Guidelines for Websites and Social Media Feeds:

Each website Submission shall meet the following requirements to be entered into the Contest:

  • The Website or description for a Social Media Feed must present, in full detail, the project that is to be considered by the selection panel;
  • Each Website must include a specified “Summary Page” that includes a brief summary of the project, which should be no longer than 500 words. Social Media Feeds should be submitted with a description of the dissemination plan, which should be no longer than 500 words.
  • The entrant is responsible for acquiring the server space on which each website Submission is to be hosted.
  • The Website or Social Media Content must not be publicly associated with COU. Entrants must provide the necessary information to access to the Submission, so the judges can view it.
  • All Submissions must be provided in an accessible format. For details on how to ensure your Submission is accessible, please see the contest resource page at mentalhealth20.ca.
  • COU reserves all rights and has the sole discretion to disqualify a Submission that it believes does not conform to the spirit of the Contest; and
  • Determined at the sole discretion of COU, the Website must be suitable for family audience viewing and must not contain any material that is libellous, obscene, profane, or violates any third party intellectual property rights, including but not limited to copyrights.

4.5 Alternative Method of Electronic Format:  Entrants may choose to use alternative electronic formats for their Submissions, so long as they comply with the Rules. Entrants who wish to use an alternative electronic format must first send an e-mail COU to seek permission. In the e-mail, please include your name, an explanation (no longer than 250 words) of the format, the title of your presentation, and your reason(s) for proposing an alternative format. COU will consider the proposal and respond with approval or refusal within 3 business days.

4.5a Guidelines for Alternative Electronic Formats:

Each Submission in an alternative electronic format shall meet the following requirements to be entered into the Contest:

  • Once approved by COU, the Submission must meet all specified requirements for the alternative electronic format.
  • All Submissions must be provided in an accessible format. For details on how to ensure your Submission is accessible, please see the contest resource page at mentalhealth20.ca.
  • COU reserves all rights and has the sole discretion to disqualify a Submission that it believes does not conform to the spirit of the Contest; and
  • Determined at the sole discretion of COU, the Submission must be suitable for family audience viewing and must not contain any material that is libellous, obscene, profane, or violates any third party intellectual property rights, including but not limited to copyrights.

4.6 By making an electronic submission, the Entrant: (i) represents and warrants that he/she has obtained all necessary consents, approvals, permissions, licenses and other documents relating to the Submission that may be required from the participants or any other third party to permit the uses of the Submission or any part thereof as contemplated in these Rules, including, without limitation, any waiver of moral rights; (ii) represents and warrants that it is the owner of the Submission and grants the Competition Group and Her Majesty the Queen in Right of Ontario an unlimited, worldwide, perpetual, royalty-free, license and right to publish, use, publicly perform the Electronic Format Submission in any way, in any and all media, without limitation, and without consideration; and (iii) agrees to release, indemnify, defend, and hold the Contest Group harmless from any and all claims, liabilities, and damages (including, without limitation, legal fees) related to the Submission, or usage of the Submission by the Contest Group in any manner; and (iv) waives any moral rights the Entrant may have in the Submission.

5.0 ENTRANT GROUPS

In the event that there are groups or teams of multiple individuals working on one Submission (“Entrant Group”), a single member of the Entrant Group should designate one individual who constitutes an Entrant as outlined in these Rules. This individual will need to be compliant with all Rules set out in this document.

6.0 CATEGORIES & CRITERIA

Entrants’ Submissions must be categorized into one (1) of four (4) categories (“Category”) as outlined by Mental Health 2.0 competition. They are as follows:

(a)  Changing Attitudes;

(b)  Awareness of Signs and Symptoms of Mental Illness;

(c)   Self-Care and Management; and

(d)  Community Building.

Successful concepts will: address a mental health challenge; include consultation with mental health organizations or mental health consumers in some way; and consider accessibility at every step of the development process. Submissions not in an accessible format will be disqualified.

7.0 JUDGING

7.1 The judging panel (“Judging Panel”) will be composed at the sole discretion of COU.

7.2 The judging process will proceed as follows:

(a)  An initial pre-judging process will be undertaken by the Institution at which the Entrant is currently enrolled. In order to be considered for this pre-judging process, the Institution at which the Entrant is enrolled must receive all submissions by November 29, 2013, at 11:59pm (EST). The Institution will then submit no more than three (3) Submissions per Member Institution (“Final Submissions”) for further consideration by the judging panel.

(b)  All Final Submissions must be received by COU from all Institutions by January 15, 2014, at 5:00pm (EST).

(c)   COU will then forward Final Submissions to a panel of judges (“Judging Panel”) that will select a winner using the following process:

  • If necessary, a Preliminary Judging Panel formed by COU will narrow the field of Submissions for the final Judging Panel
  • Members of the Judging Panel will review the top ten (10) Submissions.
  • The Judging Panel shall then select first-, second- and third-place winners from the shortlist.
  • The ten (10) selected Final Submissions will be posted online at mentalhealth20.ca, where they will be eligible for a People’s Choice Award. The Final Submission that receives the greatest number of public votes will be designated the winner of the People’s Choice Award.

7.3 Decisions of COU are final in all matters relating to this Competition.

8.0 PRIZE(S)

8.1 There are a total of four (4) prizes available to be won that consist of fifteen hundred dollars ($1,500 First Place), one thousand dollars ($1,000 Second Place) , five hundred dollars ($500 Third Place), and five hundred dollars ($500 People’s Choice Award)

8.2 In cases where an Entrant Group’s submission wins a prize, COU shall not be responsible for the way in which that prize is divided among the group members. The prizes listed in 9.1 apply per winning submission, not per member of an Entrant Group.

8.3 The winning Entrants may be invited to a celebration event to be announced at a later date. If more than two (2) eligible students collaborate on one Submission, no more than two (2) representatives of the team will be invited to attend the celebration.

9.0 AWARDING OF PRIZE(S)

9.1 COU shall use reasonable efforts to contact the selected Entrant via the e-mail address provided by such selected Entrant in his/her Submission form. Within fifteen (15) days of delivery of such e-mail, and in addition to meeting the Competition eligibility criteria and otherwise complying with these Rules, to be declared the winner, the selected Entrant must:

(a)  respond to the e-mail from COU or its representatives notifying him/her of his/her selection;

(b)  sign and have witnessed the declaration and release documentation provided by COU and return it to the address indicated in the documentation; and

(c)   answer correctly a mathematical skill testing question.

9.2 Disqualification: If any one of the conditions mentioned above is not met, the selected Entrant will be disqualified and shall not be entitled to receive any prize, and COU reserves the right, in its sole and absolute discretion, to select another eligible Entrant as a potential Prize winner.

9.3 Announcement. The winner(s) will be announced in February 2014.

9.4 Delivery of Prize: Following receipt of the selected Entrant’s signed declaration and release documentation, COU, or its representatives, will send to the selected Entrant an e-mail, informing him or her of the method by which he or she may take possession of the Prize. Please allow six (6) to eight (8) weeks for delivery. The shipped Prize shall not be insured and COU shall not assume any liability if the Prize is lost, damaged or misdirected.

10.0 GENERAL TERMS AND CONDITIONS

10.1 Verification of Submissions: The validity of any Submission is subject to verification by COU. Any illegible, incomplete or fraudulent Submissions will be disqualified. Any Entrant or other individual who enters or attempts to enter the Competition in a manner that is contrary to these Rules or that is otherwise disruptive to the proper operation of the Competition or by its nature is unjust to other Entrants or potential Entrants will be disqualified. All decisions made by COU or its representatives, including without limitation those concerning the eligibility or disqualification of Entrants, are final and binding without right of appeal. All Submissions become the property of COU and none will be returned.

10.2 Acceptance of Prize: The Prize must be accepted as described in these Rules and cannot be returned, transferred to another individual, substituted for another prize or exchanged in whole or in part.

10.3 Substitution of Prize: COU reserves the right, in its sole and absolute discretion, and for any reason whatsoever, to substitute for any prize, or part thereof, another prize of equivalent or greater value, without limitation. Such substituted prize shall be subject to these Rules as though it was the Prize.

10.4 Number of Prize/Winners: By entering the Competition, each Entrant acknowledges that COU shall not be required under any circumstances to award more prizes than the number of available prizes, as set out in these Rules. In the event that, for any reason whatsoever (including, without limitation, as a result of an error, malfunction or defect in the design, advertising, management, implementation or administration of the Competition, whether mechanical, electronic, human or otherwise) the number of declared winners or the number of prizes claimed by Entrants is greater than the number of prizes available, COU reserves the right, in its sole and absolute discretion, to end the Competition in whole or in part, without notice, and to award the correct number of prizes among the correct number of winners, selected in accordance with these Rules from among those eligible Submissions validly submitted prior to the termination of the Competition.

10.5 Other Changes to Competition Rules: Without limiting the provisions of Rule 10.4 above, COU reserves the right, in its sole and absolute discretion, to modify, cancel, terminate or suspend the Competition, in whole or in part, in the event of any cause or circumstance, including, without limitation, any virus, computer bug or unauthorized human intervention or any other cause that is beyond the control of COU, that could corrupt or affect the administration, security, impartiality or normal course of the Competition.

10.6 Release and Exclusion of Liability by the Entrants: By entering or attempting to enter the Competition, each Entrant and/or purported Entrant agrees: (i) to release, discharge, and forever hold harmless the Competition Group from any and all claims, actions, damages, demands, manner of actions, causes of action, suits, debts, duties, accounts, bonds, covenants, warranties, indemnities, claims over, contracts and liabilities of whatever nature or kind arising out of, or in connection with the Entrant’s participation or attempted participation in the Competition, compliance or non-compliance with these Rules and acceptance and use of the Prize; and (ii) if selected as a selected Entrant, to sign the declaration and release documentation (see Rule 10.1) in this regard before receiving his/her Prize. The Competition Group will not be responsible for lost, incomplete, late or misdirected Submissions or for any failure of the Competition website, if applicable, during the Competition Period, or for any technical malfunction or other problems with, any telephone network or lines, computer on-line systems, servers, access providers, computer equipment or software or for any technical problems or traffic congestion on the Internet or at any website, or any combination of the foregoing, and will not be liable for any resulting death, injury or damage to any person or property arising from, or relating to, that person’s or any other person’s participation or attempted participation in the Competition. Any attempt to deliberately damage any website or to undermine the legitimate operation of this Competition is a violation of criminal and civil laws and, should such an attempt be made, COU reserves the right to seek remedies and damages to the fullest extent permitted by law, including criminal prosecution.

10.7 Name/Image of Winners: By entering the Competition, the winner authorizes COU and its advertising and promotional agencies and their respective employees or other representatives to broadcast, publish and otherwise use his or her name, photograph, image, statements regarding the Competition or any prize, place of residence and (or) voice for publicity purposes, without any form of remuneration.

10.8 Personal Information: Unless the Entrant has otherwise authorized COU or another entity related to the Competition to contact him or her, the personal information gathered about Entrants in connection with this Competition will be used solely for the administration of the Competition and is subject to the Council of Ontario Universities’ privacy policies, and no communication unrelated to the Competition, commercial or otherwise, will be sent to the Entrant by COU.

10.9 Identity of the Entrant: For the purposes of these Rules, the Entrant is the person who is the holder of the e-mail account submitted in the Submission form. It is to this individual that the Prize will be awarded if selected and declared as the winner.

10.10 The Competition is subject to all Federal, Provincial and Municipal laws.

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